Privacy Policy

KS1 Media respects your privacy. This Privacy Policy explains how we collect, use, share, and protect information when you visit our website, submit a booking form, contact us, book a photography session, or work with us.

1. Information We Collect

We may collect the following types of information:

Contact Information

This may include your full name, email address, phone number, preferred contact method, company name, event name, and other information you submit through our website, forms, email, calls, texts, or messages.

Booking Information

This may include service type, session date, event date, location, number of attendees, session details, shot list, project notes, venue information, timeline, and creative preferences.

Photography and Project Materials

This may include photos, videos, names, likenesses, event details, brand assets, logos, wardrobe details, guest information, family details, graduation details, birthday details, or other materials you provide or that are captured during a session.

Payment Information

Payments may be processed through third-party providers. We may receive limited payment details such as payment status, invoice records, billing information, and transaction confirmations. We do not store full payment card numbers.

Website and Usage Information

We may collect information such as IP address, browser type, device type, pages visited, referral source, and general site activity through cookies, analytics tools, or similar technologies.

Communications

We may keep records of emails, texts, calls, meeting notes, booking details, approvals, and other communications related to your inquiry or session.

2. How We Use Information

We use information to:

• respond to inquiries
• confirm availability
• book sessions
• prepare for photography coverage
• process payments
• send invoices, contracts, and updates
• deliver galleries and final images
• communicate about your session
• improve our website, services, and marketing
• maintain business records
• protect our rights and business
• comply with legal obligations

3. Photos, Likeness, and Event Guests

Photography services may involve capturing images of clients, guests, attendees, family members, minors, performers, speakers, vendors, employees, or members of the public. The booking client is responsible for obtaining any required permissions, notices, venue approvals, parent/guardian approvals, employer approvals, school approvals, or event releases.

4. How We Share Information

We do not sell your personal information. We may share information with service providers that help us operate our business, including:

• payment processors
• contract or e-signature tools
• email platforms
• CRM tools
• website hosting providers
• analytics tools
• gallery delivery platforms
• file storage providers
• print labs
• legal, accounting, or compliance advisors

We may also share information if required by law, to protect our rights, to prevent misuse, or in connection with a business transfer.

5. Portfolio and Marketing Use

Unless otherwise agreed in writing, KS1 Media may use selected final images for portfolio, website, social media, marketing, and promotional purposes. For sensitive, private, school, youth, or closed events, please request confidentiality in writing before the session.

6. Cookies and Analytics

Our website may use cookies and similar technologies to understand website traffic, improve user experience, and support marketing. You can control cookies through your browser settings. Some website features may not work properly if cookies are disabled.

7. Email and Text Communications

If you submit a form or book a session, we may contact you by email, phone, or text about your inquiry, session, payment, delivery, or related services. You can unsubscribe from marketing emails at any time. Standard message and data rates may apply for texts.

8. Data Retention

We keep information for as long as needed to provide services, deliver images, maintain business records, resolve disputes, enforce agreements, and comply with legal obligations. Photo files, galleries, communications, and business records may be retained for backup, portfolio, customer service, legal, or business purposes unless otherwise agreed in writing.

9. Data Security

We use reasonable safeguards to protect information. However, no website, payment system, email system, gallery platform, storage system, or online service is completely secure.

10. Children and Minors

Our website is not directed to children under 13, and we do not knowingly collect personal information from children under 13 through the website. If a session involves a minor, the booking client is responsible for obtaining parent or guardian permission.

11. California Privacy Rights

California residents may have privacy rights depending on applicable law, including rights to request access, deletion, correction, or information about how personal information is used or shared. To make a privacy request, contact: support@ks1mmg.com. We may need to verify your identity before responding.

12. Third-Party Links and Tools

Our website may link to third-party websites, Instagram, payment tools, gallery platforms, social media pages, or other services. We are not responsible for the privacy practices, content, or policies of third-party services.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a new effective date.

14. Contact KS1 Media

KS1 Marketing & Media Group
Email: support@ks1mmg.com
Website: ks1mmg.com